Wednesday, April 29, 2009

Photo Organization!

Do you have stacks of photos like this one laying around at your house? If you are like me, the answer is YES! Below are some tips on how you can organize your "piles" and get them ready to scrapbook. My dear friend and fellow CTMH consultant, Karen Pederson, gave me permission to share these ideas with you (Thanks Karen!). I hope you will find them beneficial to your photo organization! If you woul d like me to email you a copy of the information below please feel free to send me an email and I will be happy to email it to you!
Photo Organization Handout created by Chris Green, with a few ideas added by Karen Pedersen (Ideas inspired by “Photo Freedom by Stacy Julian”)

Close To My Heart Product List (items that can be used to :
My Legacy Albums – various styles & colors - $27.95 to $49.954113 12x12 Six Pocket (10 pages) $8.95
Z4127 Label Holders $4.95Z1038 My Acrylix Organizer $12.95
Z334 Paper Organizer 12x12 $10.95
Z1049 Photo Marker $2.50

From Camera to PrintsDigital
1. Set up a folder by year – for example: “2009”
2. In each year folder, set up sub folders by each date and event and download photos into the folder after each event or on a regular basis (i.e.: weekly, monthly, quarterly). Here are some sub folder examples:12-25 – Christmas Day4-14 – Dawson’s 15th Birthday
3. Upload digital prints for printing on a regular basis (once a month, once a quarter, etc). Online places to order photos: (requires membership),,,
Label each roll of film with month/year – event with a permanent marker.
Have a regular place that you store your film waiting to be developed so you don’t misplace any.
Develop film on a regular basis (Each roll of film, each event – such as a vacation).

Create Organization Systems
Before you can begin organizing your printed photos, you need to create a couple of organization systems. Create the following:

Scrapbook NotebookAs you begin scrapbooking more frequently, this notebook will help be able to keep track of what you have scrapbooked and what photos have been used on a project or in a gift album. It will also be a great place to file ideas you have for project albums. * Create a yearly sheet you can record your photo events on to track what has been printed, what album, etc.* Create tabs in the notebook – yearly and tabs for each project album to organize your ideas for your album.
* Print Several project sheets that you store in your albums so you can fill them out as you get inspiration for your album or project.
My Legacy Album & Photo Storage Pages – 6 photoUse an album for each family member or theme album to store your photos to be scrapbooked. Load the six photo pocket pages (4113, 10 for $8.95) into the album. This will save you time when you are sorting. Use a Label Holder to label your album.Budget Option: Use one album or use the photo storage pages loosely until you can purchase an album.
My Acrylix OrganizerThis organizer (Z1038, $12.95) will be a filing box for all the “extra” photos when you sort your photos. Consider creating a filing box for the following:* Each family member* Each themed scrapbook (Vacations, Holidays, etc) you set upAdvantage of using the My Acrylix Organizers – they are portable and stackable!Create tabs in each album for the types of photos that will be filed in the box. Some tab ideas:* Personality* Friends* Sibling & Me* Hobbies
Paper Organizer – 12x12Use the paper organizer (Z334, $10.95 for 3) to store oversized photos (and miscellaneous memorabilia) - consider labeling the organizer with the event and date.

From Photo Envelopes to Organized - Sorting Your Photos
Sort your photos from one event into the following piles:
Discard (i.e. the garbage!)Place any blurred prints, misprints from print company, etc in this pile. As soon as you are finished sorting – these photos can be thrown away!
ScrapbookChoose 12-24 photos of the event to scrapbook. NOTE: Not all of these photos will be used on the scrapbook page – the ones that are not chosen will be filed or discarded after you create your layout. Place photos in a single 6 photo pocket page – layer like photos between the front photos of the pocket.

FileThese are photos that will be filed in your My Acrylix Organizer box(s). Use the Photo Marker (Z1049, $2.50), write pertinent information on photo – month, year, event and then file photos in the appropriate My Acrylix Organizer box under the appropriate divider tab.

Extra photosStore in your six photo pages in an album by year or if digital prints discard after scrapbook layout is complete. This is a hard concept for some people, but it really is OK to discard the photos of an event that are much the same as the one you have scrapbooked but not as good. Do you really need 6 photos of Sally blowing out her birthday candles? I think probably one or two is plenty. Let go of the need to keep every single photo.

NegativesStore in envelope by date or scan with a negative scanner into digital files. Service available online – for more information go to or Google “Negative Scanner”.

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